SWINDON AND DISTRICT BOWLING ASSOCIATION PRIVACY POLICY

INTRODUCTION
Swindon and District Bowling Association (S&D) is an applicable organisation under the Data Protection Act (1998) and the General Data Protection Regulations (2018). This Policy applies to Personal Information collected by ‘S&D’, and sets out the principles governing our processing of that information, and the way we use, keep secure and disclose it. By providing Personal Information about yourself to ‘S&D’, you agree to our processing, storing and using that information in accordance with the principles set out in this Privacy Policy. We will always deal with your personal information fairly and in accordance with your instructions.

WEBSITE
By submitting Personal Information to Swindon and District Bowling Association website (www.swindonanddistrictba.co.uk), you agree that we may process it in the manner described in this Policy. We remind you that this Policy does not apply to third party links beyond this website. If you select a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy and terms and condition of every site you visit. Your Personal Information that is necessary for us to operate our delegate system, includes full name and title, postal address, telephone and/or mobile numbers, and email address. We will process your personal information using your consent as the lawful basis for controlling and processing the data. We will request your authorisation for processing your personal information, as described below, at the time of application or at renewal of membership, whichever comes first. Your authorisation will be reviewed annually at renewal of membership. You can refuse to give consent to any of the individual requests without detriment to your membership of S&D.

USE OF INFORMATION
We limit the collection and use of your personal information. When we ask you for Personal Information, we will tell you the purposes for which we will process that information. Such purposes include the following:-

  • maintaining our delegate database, to facilitate the administration and management of the Association
  • contacting you with information relating to your club, or application for membership, and details of events and other matters which we think will be of interest to you
  • communicating information to affiliated bowls clubs about fixtures.

We will not reveal any of your information to any external organisation unless we have previously informed you that this will happen through disclosures or agreement, and we have obtained your authority to do so.

TIMESCALE
We will store your personal information in electronic form, and paper-based form, from the point of collection for as long as you are a member of the Association. After you cease to be a delegate, your personal information will be deleted/destroyed on our database.

OPT OUT CHOICE
You have the right to withdraw at any time your agreement to any of the individual consent options, by writing to The Secretary. If now or at any time in the future you decide that you do not wish to receive information from us, please inform the Secretary by email, by letter, or by using the ‘Contact Us‘ form on the website. Withdrawal of consent will be acted on within a week.

SECURITY
We strive to protect the privacy and security of our database, and to maintain the reliability and accuracy of Personal Information. We will hold information collected by us on a computer and in other forms. Although we cannot guarantee the security of all transmissions of personal information, especially where the internet is involved, we take all reasonable steps to prevent this from happening. You accept the inherent security implications of providing information and will not hold us responsible for any breach of security or disclosure of information unless we have been proved to be negligent. Information Access and Corrections You have a right of access under the General Data Protection regulations to information we hold about you on our records. The accuracy of personal information depends on the information you provide to us, so we recommend that you:

a) let us know if there are any errors in your personal information; and
b) keep us up to date with changes to your personal information.

PEOPLE WE COMMUNICATE WITH
The people who may have access to your Personal Information are:

  • the appointed Committee Members of S&D, who will operate in accordance with data protection protocols
  • other S&D delegates
  • other clubs affiliated to Bowls England

We may take photographs of you attending matches or other events and we may wish to use them for publishing on our website. Unless you advise us otherwise, you expressly agree and consent to the use of any photographs that may include you without compensation. We will not use the images taken, or any other information you provide, for any other purpose. We will include full names (which means first name and surname) of any person in an image on our website unless the individual wishes against this.

PRIVACY POLICY CHANGES
Although most changes are likely to be minor, Swindon and District Bowling Association may change its Privacy Policy from time to time, and at our sole discretion. We encourage members to check this policy frequently for any changes.

S&D Privacy Policy Version 1 dated May 2018

Download our Privacy Policy (PDF 55KB)